MyFlightbook Privacy Policy

Last updated: Dec 24 2025

TL;DR This Privacy Policy explains how MyFlightbook handles personal data. We care about your privacy and minimize personal data collection:

We only require an email address, password, and secret question/answer to create an account and use MyFlightbook’s cloud-based logbook services.
MyFlightbook is hosted in a secure environment and adheres to common security best practices.
We email you to contact you about account related issues like password reminders and issues that may impact your data. You can also optionally sign up for periodic email with updates about your logbook. We do NOT send solicitations via email. We will not spam you. We do not sell, rent, or share your email address.
We do not sell or rent your personally identifiable information (although ad servers may be able to infer some of this)
We use cookies to display limited advertisements for products and services to you. You may choose to reject these cookies through our web banner (more detail below).

We want you to feel comfortable using MyFlightbook. Hopefully the summary above provides that comfort, and you can find more detail about specific uses of your data in MyFlightbook here. More details about the policy are below.

How we collect and use your personal data

Below are some examples of how we collect and use your personal data.

When you create an account we require email, password, and secret question/answer to secure our services and reach out to you for service-related issues. You may also optionally provide your name so we can address you by name, and so that it can display in a print view.

When you use MyFlightbook we provide the logbook services, manage your account, communicate with you about the Services, and process transactions with you. You may optionally provide additional information in Profile for your own tracking and printing purposes including:

Your address. We do not send physical mail or share this with any third party; this is used for printing.
Your pilot license/certificate and expiration (either certificate or recent experience expiration). This is used for printing, for signing flights if you are an instructor, and for tracking expiration dates.
Date of your medical. This is used for tracking expiration dates.
Date of birth. This is for tracking expiration dates and can optionally display on a print view.
Headshot. This is for display on a print view and to offer a more personalized experience on the site; it is not displayed to others except for the scenario where you are in a club, in which case other club members can see it
Phone number. This is for printing and, if you are a member of a club, for display to other club members so that they can reach you.
Alternative email addresses. This enables a convenience feature whereby you can accept requests from other pilots that may have been sent to the wrong primary address.

We also use personal data in some other ways including:

To comply with our applicable legal obligations including to exercise or to defend the legal rights of you, us or others; to meet legal requirements for tax, health and safety.
Based on your consent as clearly disclosed to you at the time of collection.
To fulfill our legitimate interests in marketing, product improvement, information security, and fraud protection.

Types of personal data we collect

We collect information you voluntarily provide directly to us and information that we collect automatically when you interact with MyFlightbook.

Contact Information. This includes name, email address, and physical address. We collect this information when you provide it directly to us, for example when you create an account or fill out a form. We collect this information for the purposes of account creation and management, customer service, and website security and maintenance.
Analytics Information. We collect this automatically as you use MyFlightbook, including cookies, tracking pixels, tags or similar tools, which may collect information about your browser, device, geolocation, and interactions. We collect this information for the purposes of account creation and management, analytics, customer service, and website security and maintenance. Depending on your choices, we may use location data to help you fill in logbook details, record the route of your flight, and geotag images that you take from within the application.
Commercial History. This is information about your purchases with or donations to MyFlightbook. We collect this information directly from you or from our service providers for the purposes of customer service, security, fraud prevention, and to fulfill our legal obligations.
Payment Information. If you choose to donate to MyFlightbook, our service provider collects your name, address, phone number, and debit or credit card information. MyFlightbook does not collect or store this information, but may see name/address/phone number as part of reviewing our service provider’s records. We never see your credit or debit card number.
Social Media Information. We collect your posts or other information you share on on our Facebook page or other social media to facilitate engagement with MyFlightbook and the flight community. Please note that your comments will be visible to the public, so you should never share personal information that you would like to keep private.
User-Generated Content. If you post, upload, comment, or otherwise submit content to MyFlightbook we collect this information for the purposes of account creation and management and customer service. Please note that aircraft are shared on MyFlightbook, and thus ALL aircraft images are shared among users who have those aircraft in their accounts.

How we disclose personal data

Service providers assist us with providing functionality, IT security and support, web hosting, payment processing, chat features, fraud prevention, and identity verification.
Other parties receive your personal data when you direct it, for example, to share your flights with others you specify. If you share a flight (by explicitly marking it as publicly visible), then visitors to MyFlightbook will be able to see the geo-tagged image and/or the recorded flight path. But if you don't share it, they won't be able to see it. As noted above ALL aircraft images are shared among users who have those aircraft in their accounts. If you set up a relationship with an Instructor they can issue digital endorsements to you, view (but not edit/delete) those endorsements, and, if you grant them access, view your logbook.
Regulatory bodies and law enforcement authorities may receive your personal data from us if we determine we need to disclose it in order to comply with applicable laws and regulations or legal requests like court orders or subpoenas. We may otherwise disclose your personal data if necessary to meet our contractual obligations, or if we, in good faith, believe that disclosure is otherwise necessary or advisable to protect your, our, or others’ rights, property, or safety; enforce our policies; collect amounts owed to us; or assist with an investigation or prosecution of suspected or actual illegal activity.
Parties involved in business transactions may receive your personal data if we are involved in one, such as the sale, merger, acquisition, or transfer of assets.

Your privacy choices

Rights

Under certain privacy laws, some residents are entitled to the following privacy rights:

Access and “port” your personal data, including: (i) requesting confirmation of whether we are processing your personal information; (ii) obtaining access to or a copy of your personal information; (iii) receiving an electronic copy of personal information that you have provided to us, or ask us to send that information to another company (the “right of data portability”).
Request restriction of or object to our processing of your personal data, including the right to: (i) withdraw your consent to processing, (ii) object to or restrict our uses of your sensitive personal information for certain purposes, or (iii) opt out of profiling in furtherance of decisions that produce legal or similarly significant effects concerning you, if applicable, where each such requests are permitted by law.
Request correction of inaccurate or incomplete personal data. In some cases, we may provide self-service tools that enable you to update your personal information, or we may refer you to the third party who is the controller of your personal information who is able to make the correction.
Request deletion of personal data, subject to certain legal exceptions.
You have the right to not receive discriminatory treatment or be retaliated against for exercising any of these rights. If you would like to exercise any of these rights, please contact us. We will evaluate and process requests in accordance with applicable laws. To protect your privacy, we will take steps to verify your identity before fulfilling any valid request. You may also authorize an agent to exercise the rights described above. To authorize an agent, provide written authorization signed by you and your designated agent and contact us for additional instructions.

Choices

Account management

You can log in and click on ’Profile’ to update or delete your account. Check out our FAQ for more information.

If you choose to delete your account you will receive an emailed copy of your logbook data (just in case), but we delete all of your other information, with two exceptions:

If you are an instructor and have signed flights for a student, your name/email are preserved on the student's record. We do NOT email that email address; rather, it serves as a unique identifier to say that the signer had that email on the date of signing.
For development and support purposes, we do keep backup copies of the database going back a few months. Usually, only the most recent of these backups is installed on a development machine. Deleting your account does not affect database backups from prior to the deletion.

Please note that if you set up a relationship with an Instructor, the Instructor will have the ability to issue digital endorsements to you and to view (but not edit/delete) endorsements. You can revoke the ability of an instructor to view your logbook at any time. You can also delete the relationship; doing so will prevent them from accessing your account in any way, but will preserve any signatures or endorsements that they provided during the tenure of the relationship. You can, of course, also re-establish the relationship at any time.

Communications

We provide required communications for managing your account . You can OPTIONALLY sign up for periodic email with updates about your logbook, your flying currency and totals, or your flying year in-review. We do NOT send solicitations via email. We will not spam you. We do not sell, rent, or share your email address.

Cookies and other tracking technologies

Cookies are small text files placed in your device browser that store information. Pixel tags and web beacons embed code that collect information about your engagement with our Services.

Our use of these tracking technologies falls into the following categories:

Strictly necessary cookies enable access to and function of MyFlightbook, track usage, identify irregular behavior, prevent fraudulent activity, and improve security. You cannot use MyFlightbook without these cookies, thus you cannot opt out of them.
Targeting cookies can potentially track you across devices to deliver content like ads relevant to your interests or on our advertising partners’ services. You can opt out of these. You can also change your preference by adding "declinecookie=1" to any URL on the site.

In addition to managing your preferences by clicking your choice in our cookie banner, you have other device and browser-based options to control non-essential cookies. Please note that we do not respond to DNT signals or similar deprecated, non-standard mechanisms transmitted by web browsers.

Third party links and applications

MyFlightbook contains links to third party websites/applications and third party websites/applications may reference or link to us. We also enable integrations with some third parties like Google Photos, Dropbox, Google Cloud, and OneDrive. We do not own or control these third party services or their privacy practices. If you provide personal data to these third party services, you do so at your own risk. We encourage you to read the privacy notices of each website and application with which you interact.

Contact us

You can contact us by filling out this form. Our FAQ also answers many questions.

Data security

We use technical, organizational, and contractual measures to protect the personal data that we store, transmit, or otherwise process against accidental or unlawful destruction, loss, alteration, unauthorized disclosure, or access. We regularly consider appropriate new security technology and methods as we maintain and develop our software and systems. Unfortunately, no online environment can be guaranteed to always be secure, and we cannot ensure the security of any information you provide to us. If we learn of a data breach that is likely to affect the security of your personal data, we will notify you consistently with our legal obligations.

Data retention

We retain your personal data for as long as you maintain your account with us. We consider various factors to determine the retention period relevant to you personal data including volume and sensitivity, business need, and legal and regulatory obligations or guidance. If we create or receive de-identified, aggregated, or anonymized information we will not attempt to re-identify it.

Children’s privacy

MyFlightbook is a logbook for pilots, so we do not direct our Services to children under 14 , we do not knowingly collect personal data from children, and we do not “sell” or “share” children’s personal data under specific U.S. laws. If we become aware that a child has provided us with their personal data in violation of applicable law, we will remove this data.

Changes to this privacy policy

When we update this Privacy Policy, we will revise the “Last updated” date at the top of the page. If we make any material changes, we will make reasonable efforts to inform you, consistent with the significance of the changes we make.

Region-specific disclosures

California “Shine the Light” disclosure

Under California Civil Code section 1798.83 the California “Shine the Light” law permits users who are California residents to request and obtain from us once a year, free of charge, a list of the third parties to whom we have disclosed their personal information (if any) for their direct marketing purposes in the prior calendar year, as well as the type of personal information disclosed to those parties. If you are a California resident and wish to inquire as to whether we have disclosed any personal information to third parties that qualifies under this provision, please contact us.

EEA/UK/Switzerland and international data transfers

If you are a citizen of the EEA, UK, or Switzerland, then the controller of your personal data is MyFlightbook, and you have certain rights under applicable laws like the EU and UK General Data Protection Regulation and similar local laws. Your rights include the ability to request:

Access to and a copy of your personal data;
Correction of inaccurate personal data;
Erasure or deletion of personal data that is no longer needed for its original purpose of collection and does not need to be retained for other legitimate purposes;
Restrict or object to the processing of your personal data; and
Transfer of your personal data to another company .

We process personal data globally, including in but not limited to the United States. We use technical, organizational, and contractual measures to protect this personal data. Our legal bases and purposes for processing are described in “How we collect and use your personal data” “Types of personal data we collect” and “How we disclose personal data” sections above.

If you have questions about our privacy practices or this Privacy Notice, you may contact us by using the information in the “Contact us” section above. You also have the right to complain to your relevant data protection authority.